Licensing/employment agents—agencies responsible for the licensing of child-care
facilities and child protection service facilities; agencies or other state-authorized persons
responsible for hiring or employing persons who will work with or care for children.
Mandatory or adult reporters—those persons required by law to report suspected
incidences of child abuse or neglect; other adults that report suspected abuse or neglect.
Miscellaneous—administrative hearings, county, department of revenue, minister,
parties in termination proceedings (any parties involved in dependency or parental
termination proceedings), state facilities involved, health-plan payors, victims’
compensation boards, developmental disabilities assistance, and public employees
News media and/or the public
Other states—child welfare agencies or licensing agencies in other states when acting in
a professional capacity.
Parents—natural parents of the child who is the subject of the report; foster and/or
adoptive parents (current or prospective foster or adoptive parents).
Persons placing child in custody—any person authorized to place a child in protective
Researchers—any entity “engaged in a bonafide research or evaluation project.” 234
State officials—any government official acting in his/her professional capacity; includes
local, state, and federal representatives (mayors, commissioners, state senators and
legislators, federal congressmen and women, and any agency director or supervisor).
Tribal governments—representatives of Native American tribes.
234 45 C.F.R. § 1340.14 ( i)(2)(xi). While each state that specifically grants access to researchers may place different restriction on this
access, this serves as a general definition applicable to all states.